Privacy Policy: Flightcraft Media
1. Introduction
This Privacy Policy explains how Flightcraft Media (Adrian Tomlin T/A "Flightcraft Media") collects, uses, and protects your information. We are committed to safeguarding your privacy and ensuring that your personal data—including the visual data we capture through our aerial services—is handled securely and lawfully in accordance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).
We are officially registered with the Information Commissioner’s Office (ICO) under registration number: ZC074908.
2. Information We Collect
To provide bespoke aerial cinematography and production services, we collect information in the following ways:
Identity & Contact Data: Name, email address, phone number, and production company details provided when you submit an enquiry.
Project Data: Call sheets, location coordinates, scripts, or storyboards provided for quoting, creative planning, and flight risk assessments.
Visual Data: In the course of filming, we may capture footage (video and stills) that includes identifiable individuals or private property. We process this as part of our professional creative delivery.
B2B Outreach Data: For professional networking, we may collect professional contact details—such as names and job titles—from publicly available sources like LinkedIn and corporate websites.
3. How We Use Your Information
We process your data strictly for legitimate business and operational purposes, including:
Responding to project enquiries and providing accurate technical quotes.
Conducting mandatory pre-flight safety checks, risk assessments, and airspace clearances as required by the Civil Aviation Authority (CAA).
Conducting targeted B2B outreach to provide information about our cinematic services to relevant industry professionals (e.g., Creative Directors, Marketing Managers, and Production Houses).
Maintaining communication before, during, and after a production deployment.
Maintaining a "do not contact" list if you choose to opt-out of our communications.
4. Lawful Basis for Processing
Under the UK GDPR, our primary lawful basis for processing your data is Legitimate Interest.
For Enquiries: We have a legitimate interest in processing your data to respond to your request for information or to fulfil a contract for services.
For B2B Outreach: We have a legitimate interest in contacting creative stakeholders regarding high-end aerial filming that enhances production value. We ensure our outreach is relevant to your professional remit and respects your right to opt-out at any time.
For Visual Data: We process visual data for the purposes of artistic and journalistic expression, ensuring we comply with safety regulations and privacy expectations during flight operations.
5. Confidentiality, NDAs, and Security
Strict Confidentiality: We do not sell, trade, or rent your personal or production data to third parties.
NDAs: We routinely operate under strict Non-Disclosure Agreements for unreleased broadcast and commercial projects. Your pre-production data is stored securely and treated with the highest level of confidentiality.
Technical Security: We have appropriate technical and organisational measures in place to prevent unauthorised access or accidental loss. This includes secure cloud storage for high-resolution media and encrypted data storage.
6. Data Retention
We retain your information only for as long as necessary to fulfil the purposes for which it was collected. If you become a client, your data and the produced media are retained in accordance with our formal contract and financial record requirements. If you opt-out of our communications, we will retain your email address on a suppressed "do not contact" list.
7. Cookies and Media Embeds
Our website uses "necessary" cookies to ensure basic functionality. As we showcase our portfolio via third-party platforms (such as Vimeo or YouTube), these services may use their own cookies to track video interaction. Please refer to their respective privacy policies for further detail.
8. Your Rights
Under the UK GDPR, you have the following rights:
Right to Access: Request a copy of the data we hold about you.
Right to Rectification: Request that we correct any inaccurate information.
Right to Erasure: Request that we delete your data (the "Right to be Forgotten").
Right to Object: You have an absolute right to object to our B2B outreach at any time.
To exercise any of these rights, or if you have any questions regarding this policy, please contact us at: privacy@flightcraftmedia.co.uk
If you believe we have not handled your data correctly, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) quoting our registration: ZC074908.
